The Workspace Innovations Business Relocation Process
To ensure we are successful with our commercial business moves we use our proven business relocation process that includes these steps:
Initial Move Assessment
- Identify the relocation dates.
- Understand the essentials of the move.
- Insurance company requirements – ensure we have the appropriate coverage for your business relocation and get any additional coverage.
- Property management requirements – understand if there are special hours for moving, if we need to provide protection for walls, flooring, etc., or if there are special requirements for accessing the building.
- Complete a thorough walk-through with the customer at their place or places of business.
- Understand scope of the business relocation – will the move include:
- Contents of the office only (no reconfiguration of office furniture)
- Office furniture or case goods (new or existing)
- Systems furniture (new or used)
- Everything in the business (we’re moving both contents and furniture)
- Storage (temporarily storing office furniture and contents during an office renovation)
- Asset management (electronically tracking business contents while it is in storage)
- Identify the destination to which we will be moving the business contents and any property management rules.
- Identify the type and quantity of equipment needed for moving the business:
- E-bins (no boxes unless the customer specifies)
- Machine carts (for computers, printers, etc.)
- Library carts (used for files/books)
- Trucks (for moves to a different building or location)
- Identify the Workspace Innovations movers required for the relocation. We determine the team members best suited for the job based on their skills. If the move involves systems furniture, we include furniture technicians who have been trained and certified by the furniture manufacturers.
Project Management Preparation
- If the move involves new systems furniture our manufacturer-trained and certified designer will:
- Work with the customer to determine appropriate floor/furniture layout for the relocated office furniture.
- Use CAD software to:
- Show real-time views of manufacturer’s office furniture pieces.
- Create a blue print review of the proposed furniture layout.
- If the move involves installing existing office furniture our designer will:
- Take inventory of existing items and create reconfiguration designs and layout specifications.
- Work with the customer to understand who is moving where and in what order furniture should be prioritized.
- All projects will have the same final preparation that includes:
- Conduct any final walk-throughs before moving begins to be aware if there are last minute changes.
- Label items to ensure proper relocation to new destination.
- Schedule delivery of equipment (e-bins, carts, etc.) to the customer’s location.
- Train customer’s employees on how to use the equipment, pack efficiently, and what to expect throughout the move process.
Moving Day! (Teardown and Relocate)
- Identify each piece of equipment to ensure its appropriate placement at the destination.
- Introduce the project manager and team to the customer in order to designate a client liaison to communicate with crew throughout project.
- Each of our project managers follows our process and understands each customers specifications for individual moves.
- The customer learns the roles and responsibilities of crew and meets them face-to-face.
- We reiterate the order of the content to be moved (which employee or area of the business should be moved in which order, etc.).
- Project manager will examine the location before leaving in order to make sure everything is in place, as well as checking that area is free of trash and surfaces are clean.
Final Punch List – Walk-through, Sign-Off with Client
Final step: Review the install and relocation checklist to ensure we have completed all requirements to the customer’s specifications.